Residency Application Documents

After those long slogging years in medical school, you’ve finally been awarded your medical degree. Congratulations! But don’t relax yet! You still have the toughest years of your medical career ahead of you – your residency. If you are at loss regarding the residency and especially residency application documents, read on! You may also search for family medicine residency personal statement if you need it.

The whole process of awarding residency programs to medical students is carried out through the Electronic Residency Application Service (ERAS). The application process though straightforward is still an exhausting process. But through ERAS’s one-time application process, you can apply to several hospitals you may consider. You only need to submit required documents and scores once. ERAS send relevant information to the hospitals you apply to. Check our sample ERAS application documents and make your own application winning!

AAMC’s MyERAS Website (Applicants) ECFMG’s OASIS (Applicants) processing time: 1-5 business days ECFMG’s EMSWP ERAS (Medical schools) processing time: 1-2 business days ECFMG’s MyECFMG mobile app (Applicants) processing time: 1-2 Business days AAMC’s LoRP (Applicants and letter writers) Processing time:1-5 business days
ERAS Application

Personal Statement

Medical Student Performance Evaluation (MSPE)
Medical School Transcript
Letter of Recommendation (LoR)
Photograph
USMLE Transcript Submit request for release to programs
ECFMG Status Report ECFMG submits automatically on applicant’s behalf. ECFMG submits automatically on applicant’s behalf. ECFMG submits automatically on applicant’s behalf. ECFMG submits automatically on applicant’s behalf. ECFMG submits automatically on applicant’s behalf.
Fifth Pathway Certificate Contact ERAS Support Services at ECFMG for instructions. Contact ERAS Support Services at ECFMG for instructions. Contact ERAS Support Services at ECFMG for instructions. Contact ERAS Support Services at ECFMG for instructions. Contact ERAS Support Services at ECFMG for instructions.

Preparing your Residency Application Documents

Residency application personal statement

Sample Residency Personal Statement

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Your residency personal statement is the only part of your application that is not based on your scores and society’s perceptions of you. It is something you have complete control over and helps you give a cutting edge to your application. Because of this very reason, committees place a heavy emphasis on the personal statement. This makes it very important that you get it right.

Start working on your personal statement well ahead of time. Don’t make it too long, redundant and confusing. Stick to one page and write concisely.

Make sure you address the following questions in your
residency personal statement:

  • What motivated you to choose this field?
  • What do you expect from your residency program?
  • What are your goals in the field you have chosen?

You may write on anything you feel is relevant to the application, but make sure you touch the above-mentioned points. Always remember to provide concrete examples related to your life, experiences, and goals. Grab your reader’s attention using a quote or a story, but remember to never overdo it and abstain from clichés. Being overly original or strange may not be always appreciated like college admission essays.

Once you finish writing, go through it several times to make sure that there is a proper flow between sentences, there is no redundancy and that the spelling and grammar is immaculate.

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Residency Letter of Recommendation

Sample Letter of Recommendation

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To be effective, your letter of recommendation for residency need to be from someone who has taught, worked with, worked for. Try to get a letter each from the department chair, research guide, and academic faculty is great. It’s best to start asking your faculty to draft a letter of recommendation during the third semester of your medical degree itself, when your performance is fresh in their memory. Don’t feel embarrassed. They have been doing this every year and most consider it as an honor. Just ask them respectfully to write you a recommendation letter and give them your CV to help them give concrete points.

Make sure that the letter of recommendation residency:

  • States your relationship with the one who is recommending you and the duration of it.
  • Limits to one or two pages.
  • That your potential as a residency applicant is highlighted.
  • Is specific.
  • Is concluded with an overall recommendation.
  • Has contact information of the person who is recommending on the letter head and welcomes any further requests for information.
  • Carefully proofread for errors in spelling, grammar or sentence construction.

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Residency Application CV

Sample Residency Application CV

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Your residency application CV is a complete summary of your education, work, experiences and accomplishments so far.

The major sections of your CV for residency are:

  • Name and Contact Information
  • Education
  • Honors and Awards
  • Licensure/Certification
  • Experience – work experience, research experience, publications, presentations, community service/volunteer experience, professional organizations and interests.

Before including any information to your CV, as yourself:

  • Will this piece of information help me get selected for a residency interview?
  • If I were seeing this information on another’s CV, will I find it useful?
  • Is this relevant?

If the questions are no, then skip adding that information.

You also need to keep the following formatting rules in mind while
drafting your residency CV:

  • Organize items in reverse chronological order.
  • Use consistent formatting throughout the document.
  • Use bold, italics, capitalization and bullets to organize your data.
  • Keep your CV short, clear and easy to read.
  • Don’t use abbreviations
  • Avoid grammatical and spelling errors.
  • Include your name on every page.

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ERAS Application: Electronic Residency Application service, which provides a centralized system to medical students for applying in residency programs. This is an online application service, where students apply for residency and their applications are sent to the specific medical schools, along with all the supporting documents.  Basically, ERAS has different components, MyERAS for applicants is the first one, next is the Dean’s office work station, after that comes the Program Director’s workstation and letter of recommendation Portal is the last one.


Medical student performance evaluation (MSPE): This is an assessment report, showing the performance of medical students during their studies. Usually, students need it at the end of the fourth year in medical school. So usually it reflects their performance is three years and a part of the fourth year. It is necessary to provide MSPE when you apply for any residency program.  Students will need it for post-residency fellowship as well.


Medical School Transcript: This is a detailed mark sheet of the student. It shows the subjects taken by students and the respective marks they have secured.


USMLE transcript: Students can get this transcript by visiting the EARS website. You have to pay the fee for this. You will request for the USMLE transcript in MyERAS and select the programs, you want to send it to. ERAS will release it directly to the program, you are applying.


ECFMG status report: This report is necessary for the overseas students applying in US medical schools for residency. This report contains the USMLE identification number, the name of the applicant and his personal information. It also contains information about the visa validity and medical graduation.


Fifth Pathway certificate: This certificate is required for those US students, who have attended medical school in some other country, but now they want to complete their clinical training in US.

General Application Process and Tips

the process of applying for the residency is really easy. ERAS system has made things easy for the students. Students submit required documents, like medical school transcript, USMLE score, CV, personal statement, performance evaluation, letter of recommendation etc. You have to submit these documents once and ERAS will send the copies to all the medical schools you want to apply. After application submission, you have to get ready for the interview.

Here are few tips for your help:

  • Start working on personal statement and CV before time. Similarly, request for the letter of recommendation before the last date approaches.
  • Write a customized personal statement for each hospital you apply to.
  • Get information about the institution you are applying to.
  • Filed for residency should be selected carefully.

Hopefully, you would have understood how to create
the required medical residency application documents.
Have fun applying!